Online Exams via Zoom (using Moodle)

The current Corona situation makes it quite complicated to do written exams. Exams have to happen remotely while ensuring that no external aids are used and that the participants authenticate themselves accordingly.

Unfortunately, we can currently only offer online exams if certain conditions are met and are verifiable. Therefore, the prerequisites, the exam procedure and the conditions are described below. Only those students who agree to these conditions can participate. Participation in the exam is considered as an agreement. Whoever does not comply with the conditions risks that the exam will not be marked.

Prerequisites

  • Good and stable internet connection (preferrably via an Ethernet cable). If the connection breaks down for a longer time, you risk that the exam will not be graded. In that case the exam will not be counted for the number of possible exam attempts.
  • Computer with a sufficiently large screen (no mobile phone)
  • A mobile webcam, a mobile phone, or a device with a camera placed at a distance of approximately 1 meter, so that the screen content and you are clearly visible.
  • For control purposes, the exam will be recorded locally; it will be deleted after the exam.

Exam procedure and conditions

  • The participants are divided into groups of 20-25 people. Each group is supervised by a staff member using Zoom and will receive a group-specific Zoom link by email the day before the exam.
  • Participants have to log in to Zoom at least 15 minutes before the start of the exam by clicking the link sent to them. They must log in with their first name and their last name. 15 minutes before the start of the exam the Zoom login for new participants will be closed. Zoom will generate a list of all participants.
  • Participants must place a webcam, a mobile phone (landscape), or some other device with a camera so that one can see them and the screen (from a distance of about 1 meter). It must be obvious that no other computer or screen is being used and that no other documents are being consulted. These conditions are checked in the 15 minutes before the start of the exam.
  • If necessary, participants must move their camera around the room in order to prove that no one else is in the room.
  • Questions and answers can be heard by everyone and are therefore disturbing. Thus, questions should only be asked in really urgent cases, e.g. if an error in the assignment text is suspected.
  • 5 minutes before the start of the exam, participants must look into the camera and must hold their student ID card so that it is legible (approx. 15 cm in front of the camera). The Zoom session is recorded locally so that the student ID cards can be checked later. By participating in the exam the participants give their consent to the recording.
  • Using Moodle, participants have to log in to the course for which they want to write the exam. At the beginning of the exam, the exam text is activated and can now be edited. For every exam question there will be a text field into which you should type your answer. Other tools (IDEs, text editors, etc.) are not allowed. The exam can be submitted early (but only once!). At the end of the exam, submission happens automatically. Log entries are used to ensure that no one else does the exam using the same Moodle account.
  • During the exam, the Moodle window with the exam questions must be maximized to full screen size and must be visible at all times. Other windows (e.g., the Zoom window) must not be visible.
  • If you submit before the end of the exam, please write "submission <Name>" into the chat window of Zoom before leaving the Zoom session.

We know that online exams are a challenge for you (but also for us). Unfortunately, we have to insist on the above requirements, but we will do our best not to put any unnecessary obstacles in your way.